Run the trip, not the clipboard.

Everything starts with the roster. Get it in once and it carries the medical context, contacts, and codes you will lean on all day.

• —Create the trip. Set the start and end dates. Location sharing only turns on inside this window — never before, never after.
• —Import the list. Paste from a spreadsheet, upload a CSV, or pull from PowerSchool. Names, grade, allergies, medications, and emergency contacts come in together.
• —Check the medical column. Confirm allergies, plans of care, and over-the-counter consent with your nurse. This is what surfaces during an SOS — it has to be right.
• —Assign groups and staff. Put students into groups and assign a leader or chaperone to each. Chaperones see critical alerts; nurses and leaders see full medical records.

• —Print join cards. Cards print four-up, one code per student, and expire when the trip ends. Hand them out at homeroom — no shared logins, no 6am PIN resets.
• —Walk the team through SOS. Show every chaperone the one-tap SOS and where the live map lives. Ninety seconds is enough.
• —Set up chat channels. Create a staff-only channel and a trip-wide channel so the day's coordination stays out of a parent group text.

• —Check in as they board. Members tap to check in. You see exactly who is on which bus, and missing students surface before the driver turns the key.
• —Confirm the manifest. Each group leader confirms their group. The dashboard shows the gaps, not just the totals.

Once the trip is live, your job is to read the map at a glance: who is reporting, who has gone quiet, and where any SOS is open.

• —Read the pins. Profile-photo pins show each student. A quiet pin means a device has stopped reporting — check in before it becomes a problem.
• —Work an SOS together. When a student opens SOS, location, the nearest leader, medical context, and contacts surface in one pane. The leader on the ground and you work the same case until it closes.
• —Keep coordination in chat. Headcounts, detours, lunch moves — post them in the trip channel so everything is logged for the report.

• —Final check-in by group. Confirm everyone is back on the bus. The final manifest is recorded automatically.
• —Save trip notes. Add anything the next leader should know. SOS cases and chat are already logged.
• —Let codes retire. Codes expire with the trip and location sharing stops. There is nothing to tear down.