One approval workflow, every roster in view.

District plans add a layer above the individual schools: a single dashboard of every active trip, a trip-approval workflow, and data handling that holds up to procurement review.

• —District-wide trip dashboard. See every active trip, how many students are out, and any open SOS across all of your schools on one screen.
• —Trip approval workflow. Trip leaders submit a trip; the right admin approves it before any roster goes live or any code is printed.
• —Single sign-on. Staff sign in with Google, Microsoft, or Clever — no new password to manage and no shared logins.
• —FERPA-aligned data handling. Access is scoped by role and by trip and enforced at the database level. Medical records are limited to nurses and trip leaders.
• —Custom DPA & insurance review. We work with your counsel on a data-processing agreement and provide the documentation your district needs.
• —Annual safety audit & report. A yearly review of trip activity, access logs, and incidents, summarized for your board.

Most districts go from first conversation to a live pilot in two to three weeks — most of that is paperwork on your side, not setup on ours.

• —1 · Walkthrough. A 30-minute call to see the district dashboard, the approval flow, and how a trip runs end to end.
• —2 · Agreements. We review your DPA and insurance requirements and align on data handling before any student data is loaded.
• —3 · Connect sign-on. We turn on SSO for your identity provider and set who can approve trips.
• —4 · Import rosters. Trip rosters come from PowerSchool, a CSV, or a paste from a spreadsheet — names, grade, allergies, contacts, medications.
• —5 · Pilot a trip. Run one real trip for free. Your leaders and nurses use Flock on the ground; you watch it from the dashboard.
• —6 · Roll out. Once the pilot lands, open it to the rest of your schools. One invoice, once a year.

A rollout usually touches three people: a district administrator who owns trip approval and the dashboard, an IT or data lead for SSO and roster import, and a counsel or procurement contact for the DPA. Trip leaders and nurses are onboarded per school in a single session.

District pricing is custom and based on the scope of trips across your schools. There is no per-seat charge for leaders, chaperones, nurses, or admins — Flock is priced per student-trip-day. Title I schools and youth-travel partners qualify for discounts, and every district can pilot a trip for free. See the full pricing breakdown.

Tell us about your district and the trips coming up this year. We respond within one business day with a walkthrough time and a path to a pilot. Reach us through the contact page or email support@getflock.co.